Guidelines For Non-Discrimination on the Basis of Disability:
The section 504 Coordinator of the District is: Director of
Special Education, SAU #22 41 Lebanon Street Hanover, NH 03755
A. It is desirable that problems and complaints of alleged
unlawful discrimination be resolved in a prompt and equitable
B. A grievance under this procedure is a complaint alleging
that no action, policy, procedure or practice of the School
Board or its agents and employees discriminates on the basis
of disability against a qualified disabled person. When a
student, parent, guardian, employee or community member who
is an intended beneficiary or who is in a class protected
by a statutory or regulatory provisions which provides for
a grievance procedure, or has the right to use the grievance
procedure by the express District policy or procedure, has
a complaint or grievance against any school in School Administrative
Unit #22, the procedure outlined below will be followed, except
that grievances concerning identification, evaluation and
educational placement of qualified disabled students shall
be addressed through the procedures set out in the Vermont/New
Hampshire Standards for the Education of Handicapped Students.
C. Retaliation in any form for the filing of a grievance,
the reporting of instances of discrimination, or any participation
in the grievance procedure is prohibited. Such participation
shall not in any way affect the status, grades, or work assignments
of the complainant.
D. Processing of Grievances:
1. A grievance must be initiated within thirty
(30) days after a complainant knew, or should have known, of the
2. Level 1: The complainant will first meet informally with the
school site administrator. The school site administrator shall
be the Principal of the school or his/her designee. Where the
complaint does not involve a single school operated by the District,
the complainant shall first meet with the Section 504 Coordinator.
Each school shall make available in its central office the name,
address, and phone number of its site administrator. If the complainant's
concerns are not dear, or cannot be resolved through informal
discussion, the school site administrator may request that the
complaint be put to him/her in writing. The school site administrator
shall respond to the complainant in writing within ten (10) working
days of the receipt of the written complaint.
3. Level II: In the event that a grievance or complaint is not
satisfactorily resolved at Level 1, the complainant may meet with
the District's Superintendent or his/her designee. Every reasonable
attempt will be made to resolve the problem in a manner acceptable
to all parties.
The complainant may present his or her grievance to the Superintendent
orally or in writing, describing specifically the time, place
and nature of, and the participants in the alleged discriminatory
acts of policies. If the complainant's concerns are not clearly
understood when presented orally, the Superintendent may request
that they be presented in writing.
The Superintendent shall conduct any investigation necessary to
resolve the complaint, including discussion with the complainant,
the person against whom the complaint was filed, appropriate staff
members and student(s), and a review of relevant documents. The
Superintendent will respond to the complainant in writing within
fifteen (15) working days of receipt of a complaint. If a written
complaint is requested by the Superintendent, the 15 days shall
be fifteen (15) working days from receipt of the written complaint.
In the event that a response from third parties is necessary,
the Superintendent may designate up to ten (10) additional working
days for investigation of the complaint. An additional period
of time, with the complainant's consent, may be allowed for resolution
of the grievance.
4. Level III: in the event that the matter cannot be resolved
at Level II, the complainant may request a hearing before the
School Board. Any such request must be made in writing within
twenty (20) working days after receipt of the decision of the
Superintendent. The Board shall hear the grievance at its next
regular meeting, unless the request for hearing is received seven
(7) days or less before such next regular meeting, in which case,
the Board may set the hearing, at its discretion, for the first
regular meeting subsequent to such next regular meeting. The complainant
shall have the opportunity to present evidence relevant to the
grievance at the hearing, and to hear or examine and to respond
to all witnesses and other information, and to be represented
by counsel, at his/her own expense. The Board shall render its
written decision within ten (10) working days of the hearing.
The decision of the Board shall be final.
5. In the event that a grievance is against the individual responsible
for the grievance process at any level, the complainant may address
the grievance directly to the next appropriate level.
6. In the event a written decision is not issued in a timely manner
at Level I or II, the running of the time for such written response
shall be treated as a denial of the grievance, and the complainant
may file his/her complaint at the next appropriate step, within
the time allowed.
E. Remedy not Exclusive
The existence of this grievance procedure does not affect
the right of any individual or group to pursue any other procedure
provided for by contract, or by State or Federal law.
Any student who because of handicap, needs or is believed
to need special education or related services, should first
be referred to the building Child Study or Pupil Placement
Team. Referrals from that group should be referred to the
building 504 coordinator designee.
The 504 building coordinator shall convene an evaluation team
to evaluate the referred student prior to any placement decisions.
The team shall be comprised of persons who are knowledgeable
about the child, the meaning of the evaluation data, and the
placement options. The student's parents shall be given advance
notice of all team meeting dates and may participate in all
The evaluation team shall review information on the student
including, but not limited to, aptitude and achievement tests,
teacher recommendations, medical information, physical condition,
social or cultural background and adaptive behavior. If additional
information, including further testing is appropriate, the
team will arrange to obtain the information. The team shall
document and carefully consider information obtained from
The team shall use tests and evaluation materials that have
been validated for the specific purpose for which they will
be used and will include those tailored to assess specific
areas of educational need. All tests and evaluation materials
shall be administered by trained personnel in conformance
with the instructions provided by the producer.
The School District shall conduct an evaluation, as set forth
above, prior to the initial placement of a disabled student
in a regular or special education program and any subsequent
significant change in placement. All placement decisions shall
be based on the individual needs of the student.
The School District shall convene an evaluation team and conduct
periodic reevaluations of students who are provided special
education and related services. An evaluation team will be
reconvened at least every three years to review all tests
and other evaluation data, and to determine if additional
testing or updated information is needed.
With respect to all actions regarding the identification,
evaluation or educational placement of persons, who because
of disability, need or are believed to need special education
or related services, the School District shall provide parents
with notice of all such actions, notice of parental rights,
an opportunity to examine relevant records and an impartial
hearing with opportunity for participation by the parents
and representation by counsel.
At the start of each school year the School District shall
provide parents with notice of the District's Section 504
policy, notice of parental rights, and the name, address and
telephone number of the building and district 504 coordinators.
EFFECTIVE: 21 December 1993