Policy: EBCDA
Inclement Weather Maintenance Policy
It is important during inclement weather to keep our students,
faculty and visitors safe. It is the intent of this policy
to state our intention to respond appropriately to inclement
weather conditions, including snow ice or other inclement
weather, within the limitations of our means and abilities
to meet the above stated goal The set of priorities set forth
below are adopted to implement the policy. However, as inclement
weather is unpredictable and variable, maximum discretion
is left to the appropriate personnel to modify the stated
priorities, as conditions require.
During any school day, prior to or during which there are
inclement weather conditions, maintenance department personnel
will inspect the school premises at least three times per
day, or as further necessary to observe the sidewalks, grounds,
parking areas and other relevant grounds or buildings. They
will shovel all sidewalks and pathways and use salt and/or
sand as needed in these areas. Snow removal/treatment will
begin in areas most likely to encounter the first staff and
student traffic, and proceed until all access areas have been
properly treated. Plowing, sanding and salting of parking
lots will be done (either by an approved outside plow service
or the maintenance department) when a minimum of 2 inches
of snowfall has accumulated. Following plowing, maintenance
workers will apply salt and/or sand as needed to keep the
lot as free from hazard as conditions and resources allow.
It is important to note that an inclement weather event presents
potentially different conditions on the premises, so changes
to the priorities of treatment areas should be made as necessary.
During any inclement weather event, it is important to document
inclement weather conditions, the nature of any maintenance
work performed, and whether the snowplow contractor (if applicable)
has removed snow from the parking lots. A Maintenance Log
shall be maintained recording weather conditions, maintenance
actions taken, persons involved (including contractors), and
the areas addressed. The record shall be maintained in the
school maintenance office for a period of three years and
be dated and signed by Lyme Maintenance Foreman. If snow removal
is performed by an outside contractor, invoices showing the
date the work was performed, the nature of the work, and the
amount charged the school shall be kept for the same period
of time, as well as entry in the daily report relative to
any observations made regarding contracting operations inadequacy
or delay in performing same, including documentation of contacts
made with the contractor to address the inadequacy or delay.
Reference:
NH Revised Statutes Annotated: RSA 507-B:2-b, Bodily Injury
Actions Against Government Units
First Reading: 24 March, 2005 Approved: 28 April, 2005
