The Lyme School •  Lyme, New Hampshire
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Policy Manual


Policy: EBCDA
Inclement Weather Maintenance Policy


It is important during inclement weather to keep our students, faculty and visitors safe. It is the intent of this policy to state our intention to respond appropriately to inclement weather conditions, including snow ice or other inclement weather, within the limitations of our means and abilities to meet the above stated goal The set of priorities set forth below are adopted to implement the policy. However, as inclement weather is unpredictable and variable, maximum discretion is left to the appropriate personnel to modify the stated priorities, as conditions require.

During any school day, prior to or during which there are inclement weather conditions, maintenance department personnel will inspect the school premises at least three times per day, or as further necessary to observe the sidewalks, grounds, parking areas and other relevant grounds or buildings. They will shovel all sidewalks and pathways and use salt and/or sand as needed in these areas. Snow removal/treatment will begin in areas most likely to encounter the first staff and student traffic, and proceed until all access areas have been properly treated. Plowing, sanding and salting of parking lots will be done (either by an approved outside plow service or the maintenance department) when a minimum of 2 inches of snowfall has accumulated. Following plowing, maintenance workers will apply salt and/or sand as needed to keep the lot as free from hazard as conditions and resources allow. It is important to note that an inclement weather event presents potentially different conditions on the premises, so changes to the priorities of treatment areas should be made as necessary.

During any inclement weather event, it is important to document inclement weather conditions, the nature of any maintenance work performed, and whether the snowplow contractor (if applicable) has removed snow from the parking lots. A Maintenance Log shall be maintained recording weather conditions, maintenance actions taken, persons involved (including contractors), and the areas addressed. The record shall be maintained in the school maintenance office for a period of three years and be dated and signed by Lyme Maintenance Foreman. If snow removal is performed by an outside contractor, invoices showing the date the work was performed, the nature of the work, and the amount charged the school shall be kept for the same period of time, as well as entry in the daily report relative to any observations made regarding contracting operations inadequacy or delay in performing same, including documentation of contacts made with the contractor to address the inadequacy or delay.

Reference:

NH Revised Statutes Annotated: RSA 507-B:2-b, Bodily Injury Actions Against Government Units

First Reading: 24 March, 2005 Approved: 28 April, 2005