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Lyme
School Board
Policy Manual
Policy: BDEB
School Board Advisory Committees
The Board will seek guidance from various advisory committees
as one means of involving and gathering input from members
of the community. The central purpose of all advisory committees
is to provide advice to the School Board by conducting studies,
identifying problems, and developing options and recommendations
that will enhance the decision-making process of the School
Board.
The ultimate authority to make decisions, issue contracts,
encumber funds, etc., continues to reside in the powers and
duties of the Board as imposed by law.
Determination/Formation:
The need for Advisory committees shall be determined by the
Board as a whole. The Board shall:
• determine need by majority vote,
• clarify reason and charge for advisory committee,
• determine the size and compositions of such advisory committee,
including community and/or staff membership,
• designate interval at which it will receive reports,
• provide for orientation to Advisory Committee Chair,
• provide guidelines regarding encumbrance/expenditure of
funds, decision-making, timelines, report requirements, etc.,
• clarify need for support, i.e., space to meet, postage,
etc.
Advisory Committee Responsibility (Chair):
• establish schedule of meetings, providing advance
notice to Board and district
• office of meeting dates,
• keep minutes of meetings,
• seek clarification from School Board as a whole
whenever role or responsibility
• is unclear to self or others or whenever an opinion
or decision of the Board is needed,
• ensure no opinion, decision, or commitment on behalf
of the School Board is given unless specifically authorized
to do so by the School Board as a whole,
• ensure any announcement or press release is cleared
with the Board,
• prepare a task-completion or year-end report to
submit to the School Board.
Dissolution:
• Advisory committees appointed to accomplish a specific
goal shall be dissolved
• upon accomplishment of the goal.
• Advisory committees appointed for the school year
shall be dissolved at the
• close of school in the school year in which they
are established.
• Advisory committees may be dissolved or extended
for good cause at any time by majority vote of the Board.
The School Board Chair and the Superintendent
or Assistant Superintendent are non-voting, ex officio members
of all advisory committees of the Board. Additionally, any
Board member may attend and participate in the discussion
of any meeting of an advisory committee, whether said member
is appointed or not; however, only appointed committee members
shall have the right to vote on committee consensus decisions.
All advisory committee meetings shall be open to the public.
The School Board Chair, in consultation with
the Board, will select members of advisory committees.
ADOPTED: 5 October 1978
REVISED: 14 October 1993
10 March 1994
13 July 1995
12 November 1998
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