The Lyme School •  Lyme, New Hampshire
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Lyme School District
Regular School Board Meeting

Thursday, October 27, 2016
Lyme Elementary School

approved as is, 11/9/2016


Board Members Present: Jay Davis, Elizabeth Glenshaw, Heidi Lange, Sam Levey, Paul Mayo, Steve Toulmin, Alicia Willette. Staff Members Present: Jeff Valence, Mike Harris, Teresa Thurston, Jen Wilcox. Recorded by R. Lohr

1. Call to Order
Chair Glenshaw called the meeting to order at 7:05 PM.

2. Business Requiring Action
A. Approval of Minutes
A motion was made and seconded (Steve Toulmin, Heidi Lange) to approve the Lyme School Board regular meeting minutes for August 30, 2016 as submitted.  The motion passed unanimously.

A motion was made and seconded (Heidi Lange, Alicia Willette) to approve the Lyme School Board regular meeting minutes for October 5, 2016 as submitted.  The motion passed unanimously.

The document for the Lyme School Board special meeting of October 20, 2016 was tabled.

B. 403B Program
A motion was made and seconded (Steve Toulmin, Jay Davis) to accept the offer of the NH Public Risk Management Exchange (Primex) to enter into its Workers’ Compensation Contribution Assurance Program (CAP) for the Lyme School District for July 2016 through June 2018. The motion passed unanimously.

A motion was made and seconded (Steve Toulmin, Jay Davis) to accept the offer of the NH Public Risk Management Exchange (Primex) to enter into its Property and Liability Contribution Assurance Program (CAP) for the Lyme School District for July 2016 through June 2018. The motion passed unanimously.

3. Communications and Reports

A. Superintendent Report
Superintendent Harris stated that the school district finances are on track and the high school tuition is a bit less due to the lower rates at Hanover High School.

Budget preparation is underway as administrators are discussing personnel options and the Facilities Committee has requested additional custodial help. The high school enrollment, which is currently 92 including 3 out-of-district placements will increase to 98 next year. The budget books for the Board will be ready for the November 17 Board meeting.

Teacher evaluation will begin soon for this year and a student climate survey will be conducted using Panorama, a company that can compare results with national norms. The outside evaluator is ready to start observing classrooms. Principal Valence, Micki McGee, and Superintendent Harris will also be involved with the observations.

The Board also discussed opening a Paypal account that could be used for PTO needs such as donations for the artist-in-residence program. The business office is also considering electronic accounts for student lunch payments. Written reports from committee meetings were presented, and the Technology Committee is ready to get going with resident Phil Barta. It was also reported that there were requests for Lyme students to attend two high schools that are under consideration by the Superintendent and a decision is expected by the November 17 Board meeting.

B. Principal Report
Principal Valence described the budget process with the staff citing discussions regarding potential class splits, priorities, and resources. Class expense averages $600 per class with science, art and PE a bit higher.

4. Business Requiring Discussion
a. Health/Wellness Committee Update
The Board discussed the Health/Wellness Committee activity, which has included sourcing food from local farms, field trips, and incorporating health/wellness into curricula activities. The committee met with a consultant to discuss ideas and there is interest at Crossroads Academy to work together. Help is needed in the kitchen for preparation as there is limited staff and time to include more fresh foods that require longer prep time.

b. Public Forum
Board members weighed in on the idea of organizing a public forum to discuss school district priorities and status of the Strategic Plan. The Board has to develop respective individual perspectives on the full day kindergarten issue, decide whether to offer a warrant on full day kindergarten under Board direction, and decide what is to be accomplished in the budget.

It was stated that (a) the full day kindergarten issue developed outside of the Strategic Plan process and (b) an update on the plan priorities that were developed in an extensive process could provide context for the school district decisions. There was a consensus for the Board to conduct a public forum. Timing of the forum and budget-oriented information would be significant issues for a task force of Board members to consider and they scheduled to meet on Thursday at 7:30 AM.

c. Administration
Superintendent Harris has expressed an interest to terminate his role with the Lyme School District in June of 2017 and the Board wanted to discuss next steps if that is decided.

5. Nonpublic Session
A motion to adjourn was made and seconded (Sam Levey, Jay Davis) to enter nonpublic session in accordance with RSA 91-A:3c for discussion pertaining to personnel.  The motion was passed unanimously.  The roll call was conducted and the Board entered nonpublic session at 8:35 PM.

6.  Adjournment
A motion to adjourn was made and seconded (Sam Levey, Jay Davis).  The motion was passed unanimously and the meeting adjourned at 10:06 PM.

The next scheduled regular Lyme School Board meeting will be on November 17, 2016 at 7:00 PM.