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The Lyme School •  Lyme, New Hampshire
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Lyme School District
School Board Regular Meeting

Thursday, June 22, 2017
Lyme Elementary School
approved w/ changes, 9/28/17


Board Members Present: Elizabeth Glenshaw, Jay Davis, Hayes Greenway, Pinky Tullar, Sam Levey, Alicia Willette, Heidi Lange. Administrators Jeff Valence, Michael Harris, Teresa Thurston, Miki McGee; teachers Meg Franks, Jane Officer, Mindy Lyons. Recorded by Roger Lohr


1. Call to Order The meeting was called to order at 4:18 p.m. by Board Chair Elizabeth Glenshaw.

2. Agenda Review
Topics added to the agenda included a nonpublic session and substitute teacher pay.

3. Business Requiring Action
A. Minutes Approval
A motion was made and seconded (Davis, Levey) to approve the minutes of the March 9, 2017 Annual Lyme School District Meeting as submitted. The motion was approved 5-0-0 (Lange and Tullar had not yet arrived). The DRA has reviewed and clarified the Warrant Article 3 issue.

A motion was made and seconded (Levey, Willette) to approve the minutes of the May 25, 2017 Lyme School Board Public Hearing and Regular Meeting, as submitted and amended. The motion was approved 7-0-0. The change to item 7-B-II was to include “and expend” after accept.

A motion was made and seconded (Davis, Willette) to approve the minutes of the May 25, 2017 Lyme School Board Nonpublic Meeting, as submitted. The motion was approved 7-0-0.

A motion was made and seconded (Tullar, Willette) to approve the minutes of the June 12, 2017 Lyme School Board Regular Meeting, as submitted and amended. The motion was approved 6-0-1 (Davis abstained). The change was to replace the document title from Regular to a “Special Meeting.”

A motion was made and seconded (Tullar, Willette) to approve the minutes of the June 12, 2017 Lyme School Board Nonpublic Meeting, as submitted. The motion was approved 6-0-1 (Davis abstained).

4.  Non Public Session
A motion was made and seconded (Willette, Levey) to enter nonpublic session in accordance with RSA 91-A3 II. (b) for discussion of matters relating to hiring. The motion was approved 7-0-0. At 4:28 PM the roll call was conducted and the Lyme School Board entered nonpublic session.

The public session was reconvened at 4:49 PM.

5. Business Requiring Action continued
A. Personnel
A motion was made and seconded (Lange, Tullar) to elect Maria Squire as Math teacher at the Lyme School for the 2017-18 school year. The motion was approved 7-0-0.

B. Board Calendar
A motion was made and seconded (Levey, Davis) to approve the Lyme School Board calendar for the 2017-18 school year. The motion was approved 7-0-0. It was stated that there would be a retreat scheduled in August or September.

C. Hiring Authorization
A motion was made and seconded (Davis, Lange) to authorize the Lyme School District Administrator in consultation with the Board Chair to hire necessary staff during the summer and such hires would be voted on at the next Board meeting. The motion was approved 7-0-0.

D. Substitute Pay
A document was distributed to the Board regarding substitute teacher pay. The Board discussed the issue citing that there were 60 occasions last year when a staff absence had to be covered without a substitute. It was suggested that an incentive could be offered to substitutes that served Lyme School more often and reliably. It was stated that the Board would review the sub pay during the school year to see if it was in need of change.
A motion was made and seconded (Levey, Willette) to raise the pay for substitute teachers or support staff to $85 per day at the Lyme School for the 2017-18 school year. The motion was approved 7-0-0.

E. Handling Budget Surplus
The Board discussed the projected end-of-the-year budget surplus, which is expected to be $20-30,000 without pulling $60,000 from the reserve. The Board was informed that the special education placement is anticipated to end by January and would be half the cost compared to the amount that was expected. There is also a possible residency issue related to special education expenditures. It was decided to wait until the latest possible time to make any transfers from the reserve fund.
A motion was made and seconded (Lange, Greenway) to authorize the Lyme School business manager to withdraw from the Special Education Reserve Fund as necessary to cover expenditures and to enable a surplus of $10,000 to be transferred into the Retirement Fund. The motion was approved 7-0-0.

6. Communications & Reports
A. Chair Report
Chair Glenshaw stated that the board committee meetings must be warned and minutes from the meetings must be posted. She also requested that written committee reports be submitted a week prior to Board meetings. Principal Valence reviewed the template and Google resource folder for Board members to use for their committee communications. A document was distributed to the Board entitled Summary of NH RSA 91-A Governmental Records and Meetings. It was stated that the committee meeting minutes need only have the date, list of attendees, and topics discussed.

B. Personnel Committee
Staff searches have been completed and the searches from this point onward would include the Director of Academics to bring nominations to the Board.

C. High School Committee
The high school policies are being reviewed with public input. A member of the public is questioning the fairness and legality of the Board high school policies and the Lyme Budget Committee will also look at the issues related to high school tuitions. A question was asked if the town knows the number of Lyme high school students who attend private schools but a reliable system to learn that information has not been employed. Voucher concepts for tuition may be explored by the committee.

D. Superintendent Report
The financial report that was sent to the Board was cited.

E. Principal Report
There are three new families coming to Lyme School next year and they are not expected to impact classes negatively. Current enrollment: Kindergarten – 20; 1st grade – 15; 2nd grade – 22; 3rd grade – 22; 4th grade – 18; 5th grade – 24; 6th grade – 27; 7th grade – 18; 8th grade – 35. There may be a need for an aide in the 2nd or 3rd grades. There are two tuition students in 1st grade and one in kindergarten.

F. Board Recognition
Chair Glenshaw made a statement expressing appreciation and gratitude to Superintendent Mike Harris and Business Manager Teresa Thurston for their years of exceptional service to the school district, the Board, and the community.

7.  Adjournment 
A motion was made and seconded (Greenway, Davis) to adjourn the meeting at 5:38 PM. The motion was approved 7-0-0. 


Lyme School District
Non-Public Session
June 22, 2017
approved as is, 9/28/17

At approximately 4:29 P.M. The Lyme School Board voted to enter non-public session in accordance with RSA 91-A3 (II. (a) the dismissal, promotion, compensation, disciplining of an employee, or the investigation of charges against him or her, & (c)) for matters which, if discussed in public, would likely affect adversely the reputation of any person, other than a member of the Board.  Present were Levey, Glenshaw, Tullar, Davis, Harris, Willette, Greenway, McGee, Valence, and Lange.

The board discussed the nomination of a candidate for the Middle School Math position.

The School Board returned to public session at approximately 4:48 P.M.  Motion to come out of non-public session was made by Davis and seconded by Tullar.  The Board voted in the affirmative.  No other action was taken in non-public session.