The Lyme School • Lyme, New Hampshire
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Lyme School District
Regular School Board Meeting
Thursday, January 22, 2009
Lyme Elementary School
Meeting Minutes
Approved w/changes 2/26/09


Board Members Present: Peter Glenshaw, Audrey Brown, Emily Dentzer, Tom Goodrich, Kevin Kerin, Dan Parish, Mark Schiffman. Administrators Present: Gordon Schnare, Jeff Valence. 3 public attendee. Recorder: Roger Lohr

1. Call to Order
The regular Lyme School Board meeting was called to order at 7:07 PM by Board Chair Peter Glenshaw.

2. Approval of Minutes
A motion was made and seconded (Parish, Goodrich) to approve the minutes from the December 18, 2008 Lyme School Board Meeting, as submitted and amended. The motion was passed unanimously. Changes include in item 3B second paragraph replace the words “will” with “would;” in the third paragraph move the word activity after the word service; and in item 4 second paragraph replace the word that with who.
A motion was made and seconded (Brown, Schiffman) to approve the minutes from the December 18, 2008 Lyme School Board Nonpublic Meeting, as submitted. The motion was passed unanimously.

A motion was made and seconded (Schiffman, Parish) to approve the minutes from the December 16, 2008 Lyme School Board Meeting, as submitted and amended. The motion was passed unanimously. Changes include removing the word could in the first paragraph after the word instead; in the sixth paragraph remove the note at the end.

A motion was made and seconded (Schiffman, Dentzer) to approve the minutes from the December 16, 2008 Lyme School Board Nonpublic Meeting, as submitted. The motion was passed unanimously.

A motion was made and seconded (Schiffman, Brown) to approve the minutes from the December 4, 2008 Lyme School Board Nonpublic Meeting, as submitted. The motion was passed unanimously.

3. Communications and Reports
A. Chair Report
Chair Glenshaw expressed thanks for the 30 people that attended the Budget Committee meeting and supported the school budget. The Budget Committee recommended approving the school budget. Mark Schiffman was thanked for his effective participation in the Budget Committee on behalf of the School Board. The next task is to prepare a report for the annual town report publication. This report will be delivered on Monday. Chair Glenshaw will develop a draft, which will be circulated to the Board members by end of business on Friday and changes are requested by Sunday morning.

The Board decided to hold a public forum about the school budget on February 24 at 7:00 PM at the school. The Little Town Meeting is scheduled for March 3 and the School District Annual Meeting is scheduled for March 5.

There is one confirmed candidate for the School Board and continued recruitment is necessary to fill the two additional openings. The time for residents to file as a candidate to serve as Board member is open until next Friday, January 30th.

With regard to the collective bargaining agreement and the warrant articles, it was recommended that a special board meeting be scheduled on Wednesday, January 28 at 6:00 PM to finalize Board votes on these issues.

B. Superintendent’s Report:
Superintendent Schnare reported that there is an effort to decrease the large fund balance, which is due to $179,000 overage in the special education account and $148,000 overage in the high school tuition. The food service at the Lyme School is very encouraging with a recent daily tally of 133 lunches. There is $1,000 that is presently unpaid for lunches and it was suggested that a policy be created regarding the situation with lunch money accounts.

C. Principal’s Report
Principal Valence mentioned that enrollment is 195. Additionally, he thanked Audrey Brown for help with his town report.

4. Business Requiring Discussion
The Board reviewed the following policies in a first reading:
DIF- Fraud Prevention.
EBCDA – Inclement Weather Maintenance. The Board suggested removing mention of a log.
EFC – Wellness. The Board felt that a Wellness Committee should be created.
EHA – Copyright Compliance. There is a procedure with this policy, both of which were from the School Board Association.
DHB – Records Retention. This policy will need procedures.
BEDH – Public Participation at School Board Meetings. This policy will be brought back next meeting. The first sentence will be improved.

5. Business Requiring Action
A motion was made and seconded (Parish, Kerin) to approve the hiring of Tracy Flickinger as a non-special education reading assistant. The motion passed unanimously.

6. Non Public Session
A motion was made and seconded (Brown, Schiffman) to enter nonpublic session in accordance with RSA 91-A3 ll (c) for discussion of matters relating to personnel and pupils. The motion passed unanimously. The Board roll call was conducted and the Board entered nonpublic session at 8:14 PM.
Public session was reopened at 8:50 PM.

7. Adjournment:
A motion was made and seconded (Brown, Kerin) to adjourn the meeting. The motion passed unanimously. The meeting was adjourned at 8:51 PM.

The manifests were reviewed and signed by the authorized Board members. A Special School Board meeting is scheduled for Wednesday, January 28 at 6:00 PM. The next Regular School Board meeting is scheduled for Thursday, February 26, 2009 at 7:00 PM.