The Lyme School •  Lyme, New Hampshire
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Lyme School District
Special Budget School Board Meeting

Thursday, December 1, 2016
Lyme Elementary School
approved as is, 12/8/16

Board Members Present: Elizabeth Glenshaw, Heidi Lange, Sam Levey, Paul Mayo, Steve Toulmin, Alicia Willette. Staff Members Present: Jeff Valence, Mike Harris, Teresa Thurston, Meg Franks. Recorded by R. Lohr

1. Call to Order
Chair Glenshaw called the meeting to order at 7:10 PM.

2. Proposed FY18 Budget Presentation
Superintendent Harris stated that the budget will be presented in two stages, the pre-Finance Committee budget and post-Finance Committee budget. The initial budget is $6,902,205, which is a 6.7% increase ($436,357) above last year’s budget. The increase in salaries is awaiting the agreement with the union but a placeholder for salaries will be used. The teachers represent 25% of the budget or $1.6 million and the total staff is $3.7 million, which represents 57% of the budget.

The major aspects of the budget increase include the high school tuition where there are 14 additional high school students in Lyme (from 86 to 100 students). The tuition cost is $1,922,010, which is 29% of the total budget. A 2% increase in tuition rates was used in budgeting as the actual tuition rates will not be available until later in the year.

There is a proposed addition of a Curriculum Director at the SAU level for $111,629 and an additional full time custodian for an increase of $63,857. The balance of the budget has declined slightly.

Special education has decreased $40,000 in the budget as some of the out-of-district placements have changed. There will be an increase in professional development costs as per the contract with teachers.

SAU administrative costs are up $17,000 due to salary increases that were enacted this year, and the school administrative lines include the addition of the Curriculum Director. There are no SAU salary or benefit increases in the budget or other changes in the SAU structure. The Buildings & Grounds expenses have increased because of the addition of another custodian recommended by the Facilities Committee. The food service accounts include an increase for food costs.

Other Considerations
The proposed budget does not include costs for full day kindergarten, a differentiation specialist, a science curriculum and/or specialist or roof repairs.

A document was distributed to the Board entitled Budget Additions to Consider including: School Board legal costs $7,000; High School Tuition $19,000; Special Education Teacher $104,000; Kindergarten Cost $58,155 and related Kindergarten Staffing $19,000; Roof Loan for $200,000 is $22,278 per year; Collective Bargaining estimate $50,000.

These additions would increase the budget to $7,181,638, which is an increase of 11% above last year’s budget. This is not the budget amount to be voted on as some of the budget items (such as kindergarten) would be separated in the warrant articles.

Board member questions and discussion:
The Board will look at drawing some amounts from the reserve accounts but that will not alter the actual school district budget expenses but it will provide a lower budget number to be voted on by the town residents. The Board discussed the need for an additional custodian and if there could be savings from not having to use outside contractors for some work at the school. The roof project will be needed within a few years and this was not part of the recent school renovation.

The Board discussed how taxes are allocated to homeowners by state law.  The Board discussed the net of administrative expenses related to hiring a new superintendent. Some of the responsibilities among the SAU staff would be shifted.

Some of the budget lines were reviewed such as furniture, SAU administration, and school board expenses. There would be further specific discussions in nonpublic session. There will be $25 increases for the school district positions of clerk moderator, secretary, and treasurer.

3. Nonpublic Session
A motion to adjourn was made and seconded (Sam Levey, Steve Toulmin) to enter nonpublic session in accordance with RSA 91-A:3c for discussion pertaining to personnel.  The motion was passed unanimously.  The roll call was conducted and the Board entered nonpublic session at 8:05 PM.

4.  Adjournment
A motion to adjourn was made and seconded (Sam Levey, Paul Mayo).  The motion was passed unanimously.  The meeting adjourned at 10:00 PM.

The next Lyme School Board meeting will be on December 8, 2016 at 7:00 PM.